SOS at the honk parade

Volunteer

Volunteer Opportunities – Somerville Open Studios 2024

Somerville Open Studios happens each year because of the efforts of a group of talented and dedicated volunteers. Won’t you consider joining us? There are opportunities available for people with a variety of skills and interests. See the descriptions below for a better idea about what we do. Volunteer roles are flexible based on time availability.

Fill out the SOS 2024 Volunteer Opportunities form or email volunteer@somervilleopenstudios.org to learn how you can help!

SOS Planning Groups

There are many different ways to help make Somerville Open Studios happen. It’s a great way to apply your prior experience or to learn new skills. Below is a sampling of volunteer roles. Planning Groups are self organizing to promote sharing and collaboration.

VOLUNTEER COORDINATOR & VOLUNTEER RELATIONS

  • Build volunteer pools
  • Match volunteers with team leads/tasks and be in regular contact with team leads
  • Ensure that volunteers are communicated with in an efficient manner
  • Ensure that volunteers are followed up with after helping out
  • Research and implement option for easy online volunteer sign-up

BUSINESS & CORPORATE RELATIONS

  • Oversee Sponsorship timeline
  • Solicit Sponsorship
  • Donations/trades (food, other resources)
  • Collaborating with “extension space” to think about new group spaces that can take place in
    local businesses (ex. WorkBar.)

SOS SHOWS

  • Find volunteers, manage times (art drop off etc.) and submit graphic and permit needs
  • First Look Exhibit
  • Volunteer Show
  • Inside Out Gallery
  • Kids & Teens Art Show
  • Artwear: The SOS Fashion Show
  • Other shows proposed and run by participating artists

TROLLEYS

  • Design trolley route – incorporating any construction and route changes.
  • Work with Somerville Parking along with timeline Manager.
  • Reserve trolleys (3 handicap) and work out contract with the Trolley Company.
  • Organize the install and breakdown of trolley stop signs.

PROMOTIONS (Social Media)

  • Construct and implement a timeline of overall promotion on various social media platforms.
  • Connect with the Graphics Lead to ensure consistency (Facebook, etc.)
  • Create and/or collect content (articles, interviews, artist tips, visitor tips) to be posted on a
    new “content” section of the SOS website.
  • Strategically place articles into social media, which would then link readers back to the SOS
    web site. Example: Create an article offering tips on navigating SOS weekend with children and
    place in local “parent” FB groups.

PROMOTIONS (Traditional Media)

  • Implementing an existing media strategy and timeline. SOS ad placement in local business
  • web/ print/radio
  • Generation and placement of articles and listings in newspapers and news sites to promote
    SOS weekend.
  • Seek/create opportunities to use the press to feature SOS in other ways throughout the year
    such as artist profiles or artist solo shows, etc.

ARTIST-RELATIONS & MEMBERSHIP

  • Approve and reply to new member registrations
  • Answer questions regarding membership
  • Studio buildings, home studio and individual artist liaisons

COMMUNITY SPACE

  • Get insurance and table rentals
  • Organize participating artists
  • Assign spaces and work on layout

WEBSITE/DATABASES

  • Work with registration to signup members and maintain membership rolls online.
  • Make Artist’s profiles and maps available online via website.
  • Work with Sponsorship to make sponsors available on website.
  • Integrating with social media.

MAP BOOK CONTENT

  • Coordinates content with other planning groups
  • Artist Data formatting for import, proofing
  • Work with webmaster to assign map numbers
  • Submit final text and data to graphics Designer

GRAPHICS LOGO/DESIGN MAP/POSTER

  • Ensure consistency in all design/graphics
  • Poster/Map Book/Flyers/Postcards
  • Graphics offered to artists online
  • Graphics used in social or traditional media
  • Graphics displayed on the SOS web site

MAP BOOK/POSTER DISTRIBUTION

  • Poster/postcard/map placement in local businesses and companies in Somerville and beyond
  • Map book/Poster distribution to artists, volunteers and businesses
  • Distribution beyond city of Somerville